Requirements vary by hospital and specialty, but most meaningful reviews begin with identity details, a concise medical history, current diagnosis, recent reports, original imaging and information about previous treatment and medication.
Identity and contact information
Prepare the patient's passport name, date of birth, nationality, contact details and an authorized family contact. Use the same name format across every document.
Clinical summary
Provide a chronological summary of symptoms, diagnosis, major procedures, treatment response, allergies and current medicines. Keep it concise enough for triage.
Reports, imaging and pathology
Include recent laboratory and imaging reports plus original DICOM files when available. Oncology enquiries may require pathology reports, molecular testing and later instructions for slides or tissue materials.
Translation and file organization
Preserve originals, translate essential documents consistently and use clear filenames with dates. Do not ship original pathology materials until the receiving institution gives written instructions.
Frequently asked questions
Do hospitals accept phone photographs of reports?
They may be insufficient, especially for imaging or multi-page records. Ask for the original PDF, DICOM or complete report.
Must every document be translated?
Not always. Start with the documents required for triage and confirm the hospital's language requirements before translating an entire archive.
Can I upload records through the initial contact form?
No. Begin with basic information and wait for an authorized record-transfer process.
This guide explains general processes. Hospital requirements, entry rules, prices and individual circumstances vary. Confirm material decisions with the responsible hospital or authority.